Insurance Training College
Insurance Training College
Education/ Academic/ Teaching jobs in Uganda
Years Of Experience
Job Duties and Responsibilities
JOB TITLE: Academic Registrar
DIVISIONS: Academic Registrars Department
REPORTS TO: Principal
SUPERVISES: Mgr Training, Mgr Exams, Senior Admissions, Senior Library
LOCATION: Head Office
To coordinate academic matters in the key areas of Admissions, Curriculum Design, Training, Examinations and Academic Ceremonies in compliance with all relevant laws, while maintaining high professional standards.
Major duties & responsibilities
Prepare the strategic and annual plans for the department
Prepare the departmental annual work plans and budgets in line with ITC policies and guidelines
Develop the relevant policies & guidelines to support processes and activities in academic administration.
2. Management of Academic Programmes
Oversee the development, management and periodic reviews of the curriculum of certified programmes.
Ensure all academic programmes of the College are accredited with the NCHE and periodically reviewed as required.
Oversee the recruitment of teaching staff for the certified programmes.
Draw out teaching schedules for all certified programmes of the College and ensure teaching materials needed are adequately provided.
Coordinate academic workshops to promote academic research and community service among the teaching staff.
Enforce Quality assurance activities in the teaching processes at the College.
3. Preparation and Moderation of the Examination Questions
Develop examination schedules and recommend for appointment internal and external examiners to set examination questions.
Create a question bank from which exams are drawn in collaboration with the lecturers and trainers.
Oversee the proper handling and safe custody of the examination scripts.
Ensure timely production of the completed students academic transcripts and certificates.
4. Coordination of Examinations at designated centres
Appoint a team of invigilators to supervise the exams at designated examination centres.
Monitor and ensure integrity is upheld at all times at the different examination centres.
5. Processing of Results for Approval
Appoint a team of the examiners to mark the students examination scripts.
Consolidate the results and submit them to the principal for approval.
Release results to the students and sponsors on time as per schedule.
6. Admission of Students
Oversee the processes of enrolment & admission of all students on the various programmes of the College.
Ensure adherence to NCHE standards in the admissions criteria.
Oversee the design of adverts of ITC courses and ensure that they are published in media by the responsible personnel.
Oversee the design, production and procurement of promotion and admission materials and ensuring that they are adequately stocked at all times.
Provide periodic analysis of Admission trends and advise the principal on future student admission strategies.
7. Monitoring and Evaluation
Monitor the quality of all academic processes in line with NCHE & ITC policies and guidelines.
Periodically review and update all academic related policies and guidelines to maintain relevancy in accordance with the NCHE requirements.
Benchmark with peer industries to learn new and best practices in academic management.
8. Staff Performance Management and Capacity Building
Conduct periodic performance reviews for the departmental personnel in line with ITC policies and guidelines.
Perform staff needs assessment within the department to ascertain skill gaps.
Lead, motivate and coach/ train staff within the department to enhance their skills base and improve their overall performance.
Oversee all preparatory activities that culminate into the Colleges graduation ceremonies.
Provide support to any Academic related committees of the College.
Prepare and submit reports as and when required.
Key performance indicators
Departmental work plans and budgets in place.
Confidentiality of students academic information.
Quality assurance upheld in admissions, training & examinations processes.
Growth in student admissions & revenue
Growth in new academic programmes
Adherence to NCHE & ITC policies & guidelines
Timely reports prepared.
Masters degree in education, Management or related field from a recognized University.
Professional Insurance Qualification Diploma in Insurance (added adv)
Six years of relevant work experience, four (4) of which should have been served at a Managerial level in the education sector.
Competencies and knowledge:
Planning and organizational
Keen attention to detail
People management skills
Communication and Interpersonal skills
9. Applications enclosing photocopies of Academic certificates, CVs and three professional referees should be sent/delivered to the address below not later that 10th March 2023, 4:00pm.
The Principal, The Insurance Training College, Block A Victoria Office Park, Plot 6/9, Okot Close P. O. Box 4184, Kampala. Tel: +256 417 333 500, Email: email@example.com, Website: https://itc.ac.ug.
To apply for this job email your details to firstname.lastname@example.org