Academic Registrar job post at Insurance Training College

  • Full Time
  • Anywhere

Insurance Training College

Insurance Training College

Job Description

Job Category:
Education/ Academic/ Teaching jobs in Uganda

Job Location:

Education Level:
Bachelor Degree

Years Of Experience

6 years

Job Details

Job Duties and Responsibilities

JOB TITLE: Academic Registrar

DIVISIONS: Academic Registrar’s Department

REPORTS TO: Principal

SUPERVISES: Mgr Training, Mgr Exams, Senior Admissions, Senior Library

LOCATION: Head Office



Job purpose

• To coordinate academic matters in the key areas of Admissions, Curriculum Design, Training, Examinations and Academic Ceremonies in compliance with all relevant laws, while maintaining high professional standards.

Major duties & responsibilities

1. Planning

• Prepare the strategic and annual plans for the department

• Prepare the departmental annual work plans and budgets in line with ITC policies and guidelines

• Develop the relevant policies & guidelines to support processes and activities in academic administration.

2. Management of Academic Programmes

• Oversee the development, management and periodic reviews of the curriculum of certified programmes.

• Ensure all academic programmes of the College are accredited with the NCHE and periodically reviewed as required.

• Oversee the recruitment of teaching staff for the certified programmes.

• Draw out teaching schedules for all certified programmes of the College and ensure teaching materials needed are adequately provided.

• Coordinate academic workshops to promote academic research and community service among the teaching staff.

• Enforce Quality assurance activities in the teaching processes at the College.

3. Preparation and Moderation of the Examination Questions

• Develop examination schedules and recommend for appointment internal and external examiners to set examination questions.

• Create a question bank from which exams are drawn in collaboration with the lecturers and trainers.

• Oversee the proper handling and safe custody of the examination scripts.

• Ensure timely production of the completed students’ academic transcripts and certificates.

4. Coordination of Examinations at designated centres

• Appoint a team of invigilators to supervise the exams at designated examination centres.

• Monitor and ensure integrity is upheld at all times at the different examination centres.

5. Processing of Results for Approval

• Appoint a team of the examiners to mark the students’ examination scripts.

• Consolidate the results and submit them to the principal for approval.

• Release results to the students and sponsors on time as per schedule.

6. Admission of Students

• Oversee the processes of enrolment & admission of all students on the various programmes of the College.

• Ensure adherence to NCHE standards in the admissions criteria.

• Oversee the design of adverts of ITC courses and ensure that they are published in media by the responsible personnel.

• Oversee the design, production and procurement of promotion and admission materials and ensuring that they are adequately stocked at all times.

• Provide periodic analysis of Admission trends and advise the principal on future student admission strategies.

7. Monitoring and Evaluation

• Monitor the quality of all academic processes in line with NCHE & ITC policies and guidelines.

• Periodically review and update all academic related policies and guidelines to maintain relevancy in accordance with the NCHE requirements.

• Benchmark with peer industries to learn new and best practices in academic management.

8. Staff Performance Management and Capacity Building

• Conduct periodic performance reviews for the departmental personnel in line with ITC policies and guidelines.

• Perform staff needs assessment within the department to ascertain skill gaps.

• Lead, motivate and coach/ train staff within the department to enhance their skills base and improve their overall performance.

• Oversee all preparatory activities that culminate into the College’s graduation ceremonies.

• Provide support to any Academic related committees of the College.

9. Reporting

• Prepare and submit reports as and when required.

Key performance indicators

• Departmental work plans and budgets in place.

• Confidentiality of students’ academic information.

• Quality assurance upheld in admissions, training & examinations processes.

• Growth in student admissions & revenue

• Growth in new academic programmes

• Adherence to NCHE & ITC policies & guidelines

• Timely reports prepared.


Minimum Qualifications:

• Master’s degree in education, Management or related field from a recognized University.

• Professional Insurance Qualification – Diploma in Insurance (added adv)

Minimum Experience:

• Six years of relevant work experience, four (4) of which should have been served at a Managerial level in the education sector.

Competencies and knowledge:

• Planning and organizational

• Analytical skills

• High Integrity

• Confidentiality

• Keen attention to detail

• People management skills

• Communication and Interpersonal skills


Job Qualifications


Application Process

9. Applications enclosing photocopies of Academic certificates, CVs and three professional referees should be sent/delivered to the address below not later that 10th March 2023, 4:00pm.

The Principal, The Insurance Training College, Block A Victoria Office Park, Plot 6/9, Okot Close P. O. Box 4184, Kampala. Tel: +256 417 333 500, Email:, Website:

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