Statewide Insurance Company (SWICO Uganda)
Job Description
Job Category:management-jobs-in-uganda-35
Job Location: Kampala
Education Level: Bachelor Degree
Job Details
Main purpose of the job
To provide administrative and executive support and secretarial services to the Chief Executive Officer, and ensure effective coordination between the Chief Executive Officers office and the rest of the organization
Key result areas and responsibilities
Result Area 1: Provide administrative support and secretarial services to the office of the Chief Executive Officer
Maintain diaries for the Managing Director for meetings, workshops, visitors, business trips and other important official engagements
Attend to visitors and staff coming to the Chief Executive Officers office, and provide them the assistance they require
Attend to incoming and outgoing telephone calls to and from the office of the Chief Executive Officer.
Receive, open, sort and screen mail coming to the Chief Executive Officers office
Organize and dispatch out-going mail from the office of the Chief Executive Officer
Draft routine correspondences to be issued from the office of the Chief Executive Officer
Arrange appointments for the Chief Executive Officer, ensuring that they are well coordinated
Maintain a well-organized documentation systems in the office of the Chief Executive Officer
Keep all confidential information under tight security
Disseminate information from the office of the Chief Executive Officer to appropriate users in a timely manner
Manage effectively and efficiently all matters concerning the Chief Executive Officers travel arrangements, in liaison with the Head Human Resource and Administration
Ensure cleanliness and neatness of the office of the Chief Executive Officer in liaison with the Human Resource and Administration Supervisor
Arrange for welfare services (refreshments, meals, etc.) to the office of the Chief Executive Officer in liaison with the Human Resource and Administration Supervisor
Control office stationery and equipment issued to the office of the Chief Executive Officer
Result Area 2: Provide executive support to the office of the Chief Executive Officer
Assist the Chief Executive Officer to organise documents for meetings, in liaison with the relevant Heads of Department
Draft briefing papers or reports on issues and documents as per given guidelines by the Chief Executive Officer
Provide support to the Chief Executive Officer in the preparation of annual and other plans and budgets for the office
Regularly monitor the implementation of the plans and budgets for the Chief Executive Officers office, and keep the Chief Executive Officer updated
Provide support to the Chief Executive Officer in the preparation of periodic reports to be issued from the office
PERSON SPECIFICATION: Executive Assistant to Chief Executive Officer
Minimum Academic and/or Professional Qualifications Necessary
A Bachelors Degree in Secretarial Studies and Office Management or related field
Additional Training/Qualifications/Certification Necessary
Diploma in Secretarial Studies if the degree is in a related field
Training in Customer Care
Training in Records and Information Management
Minimum Experience and Exposure Necessary
5 years experience of front office management and including provision of secretarial support services to a senior manager in a busy organization
Key Knowledge Required
Office and records management
SWICO programs
SWICO stakeholders
Proficient in English
Basic knowledge of the insurance industry
Key Skills Necessary
Basic Front Office Skills
Customer care
Interpersonal Skills
Communication Skills
Organizing Skills
Proficiency in Microsoft office computer software packages
Public relations Skills
Other Qualities/Attributes
Honesty and integrity
Paying attention to detail
Diplomacy
Ability to discern and make effective decisions
Assertiveness
Keeping confidential information
Time management
Application Process
Interested persons can deliver applications, detailed curriculum vitae and copies of academic qualifications with two referees addressed to:
The Human Resource Manager Statewide Insurance Company Limited Plot 1, Bombo Road
P.O. Box 9393 Kampala Uganda.
The applications should reach SWICO Head office or email their CV to hr@swico.co.ug with the subject title of Actuarial Officer Application.
Please note that only shortlisted applicants will be contacted. If you do not hear from us within two weeks of submission, please consider yourself unsuccessful.
Deadline: Friday 16th December 2022
