Personal Secretary [Special Grade] new Government job at Ministry of Energy and Mineral Development in Kampala, Uganda 2023

Job Description

Job Category:
Administrative jobs in Uganda

Job Location:
Kampala

Education Level:
Bachelor Degree

Years Of Experience

Job Details

Job Duties and Responsibilities

GRADUATE RECRUITMENT EXERCISE (GRE)

Applications are invited from suitably qualified Ugandans to fill vacant posts currently available in Government Ministries, Departments and Agencies. Applications should be filled ON-LINE not later than 13th March 2023.

Minimum Qualification

Applicants should be Ugandans holding Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.

Duties
The incumbent will be responsible to the Senior Personal Secretary for performing the following duties:-
• Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;

• Taking dictation, transcribing and presenting accurate and error free work;

• Attending to callers, either in person or on telephone;

• Ensuring timely responses to enquiries and correspondences to and from the office;

• Receiving incoming mail and supervising the dispatch of outgoing mail;

• Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;

• Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;

• Drafting letters of routine nature;

• Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment ;

• Any other duties as may be assigned from time to time.

Job Qualifications

br/>Minimum Qualification

Applicants should be Ugandans holding Bachelor’s Degree in Secretarial Studies; or Office and Information Management obtained from a recognized University/Institution.

Application Process
Mandatory requirements for Applicants: –

• Apply ON-LINE.

• Scan, attach and submit on-line recent passport size photograph and relevant documents(‘O’ Level, and ‘A’ Level Certificates, Degree Transcript and Certificates).

• Each attachment must not exceed a limit of 1MB and only Portable Document Format (PDF) is allowed;

Application Process:

• Visit the website https://vacancies.psc.go.ug/ors

• Click and Register as a new User to create your account and complete your profile (starting with your bio data moving downwards).

• If you already have an account, simply sign in and update your profile.

• Click on Jobs then Advertised Jobs in the menu. Select the Advert to view the jobs therein.

• Click on the job from the list of advertised jobs.

• View the job details and click apply.

• Review your application and submit.

• You can only apply for one (1) post. Applying for more than one (1) post will lead to automatic disqualification.

Emphasis: –

• Only on-line applications on the e-recruitment system will be considered.

• Candidates shortlisted for Interviews will be contacted.

• Candidates shortlisted for Oral Interviews shall be required to bring along with them copies of original academic documents (O and A level Certificates, Degree Transcripts and Certificates) and a Valid Identity Card.

• Serving Officers already appointed in the Public Service shall not be considered for entry level posts under this GRE advert;

• Applicants who shall not hear from the Public Service Commission on completion of the selection process should consider themselves unsuccessful.

• In case of any inquiry, call Tel. No.0414-237671 or 0414-254271 or 0414-342279 or send an e-mail to vacancies@psc.go.u

Applicants should, among others, have the following competencies:

Ethics and integrity; interpersonal, communication and computer skills; ability to adapt to multi-cultural settings; effective organizational and planning skills; time management skills; technical skills; report writing skills; negotiation skills; capacity for teamwork; innovation and concern for results, quality and standards.