Procurement Assistant – Ankole Sub Region job post at TASO Uganda

JOB DETAILS:
Job Title (04) REF: TS/HR/ ADVC/01: Procurement Assistant (01)
Classification: Contract, Full-time
Reports to: Procurement Officer
Salary: Commensurate with training and experience
Duty Station: USAID Local Partner Health Services—Ankole Project (Regional Office)
Directly Supervises: None

Main Purpose of the Job:
To process procurement requests, seek for quotations and prepare suppliers’ payments in line with the procurement and disposal policy.

Key Outputs
• Sources of supplies, goods, and services identified
• Orders placed, followed up, and Suppliers’ payments processed
• Operational support and guidance to management and departments provided
• Due diligence on Suppliers conducted
• Procurement requests processed
• Quotations from suppliers sourced and suitability of supplied goods established Items for disposal prepared
• LPO tracker is updated and timely submitted Vendor LPO for all PRs is raised.
• Procurement documents are properly filed according to the filing system in place.

Key Roles and Responsibilities
1. Follow-up orders placed with suppliers to expedite the delivery of the required items or services
2. Maintain an up-to-date database on the existing and potential sources for procurement of the items and services required by TASO
3. Process valid procurement requests
4. Assist the user departments to assess the suitability of the goods and scrviccs procured and their conformity to specifications and standards
5. Check the specifications and terms of service for completeness and plausibility
6. Assist in the opening of tenders and evaluations
7. To source quotations from suppliers
8. Prepare suppliers’ payments
9. Prepare items for disposal and submit to the procurement committee
10. Weekly update of the LPO tracker.
11. Support timely review of vendor invoices, log sheets and reconciliations.
12. Assist in ensuring effective documentation and filling of documents, m line with the filling system in place.

PERSON SPECIFICATIONS: Procurement Assistant
Minimum Academic Qualifications: Bachelor’s degree in Procurement and Supply Chain Management. Membership in the Institute of Procurement Professionals of Uganda (IPPU) is a must. Professional qualification in CIPS will be an added advantage.

Required Experience and Exposure: At least 3 years in the management of procurement activities in a fairly large organization, preferably donor-funded.

Special Knowledge
• Knowledge of Laws, policies, and regulations governmg procurement is a MUS .95?
• Specific reference to PPDA is critical; knowledge in making procurement plans and smooth procurement operations

Key Skills
• Interpersonal skills

Communication skills
• Negotiation skills Computer skills
• Other Qualities/Attributes: Courtesy, Patience, Accuracy, Integrity, Confidentiality, Team player and Ability to work under mental and physical stress, and Empathy, Respect, and Integrity.

Job application process
Interested and Qualified, Click Here To Apply
Only qualified candidates who meet all the above requirements are invited to submit their resume, copies of certified academic certificates, testimonials, and three referees, two of whom should be the present employer / immediate supervisor or last employer if unemployed, or any other if it is the first employment being applied for. None of the referees should be a relative, friend or business associate. All referees’ designations should be stated and contact details included i.e. physical address, telephone/ mobile numbers, and email contacts.

All interested Candidates MUST fully fill out the TASO Online Job Application Form, scan and save all the relevant documents as one document (labeled with the candidate’s full names), and forward only online applications with the relevant credentials to:
https://www.cognit0foms.com/TAS01/THEAIDSSUPPORTORGANISATIONTASO

Please visit the TASO Website at www.tasouganda.org to access the detailed job advert. Also. Note that only applications received online shall be considered.
* Posting Date: February 13, 2023
* Closing Date: February 21, 2023 at 4:30 pm

While TASO appreciates all interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from TASO Uganda One (01) month after the closing date, please consider yourself unsuccessful.
*Please note that any form of canvassing will lead to automatic disqualification.