DEADLINE: Thursday, May 25, 2023 at 12:00:00 AM
EDUCATIONAL LEVEL: Bachelor Degree
JOB LOCATION: Kampala
YEARS OF EXPERIENCE:
Voice Project Manager
Specific Job Responsibilities
Communication and Representation:
Coordinate the implementation of the Voice program in the country in liaison with the Regional Roving Grants Officer. In close coordination with the Country Management Team, represent the Voice program in the country vis à vis country stakeholders.
Coordinate the Voice programme in-country in close collaboration with the Voice Senior finance officer and Voice Linking Learning and Amplification Officer to ensure smooth implementation.
Launch and assess open country proposal calls and assess proposals with support from Voice global coordination team and others, guaranteeing application of Voice grant making criteria, principles and processes.
Regular communication with the Voice Coordination Team in particular the Global VOICE Program Manager and the Global VOICE Linking and Learning Coordinator.
Grant Management and Partner Support
Lead organisation of Voice program events and activities in Uganda.
Provide technical support as needed to potential grantees in the formulation of grant applications.
Mentor and provide technical assistance to grantees in the implementation of projects on and as needed.
Coordinate and support in-country grants team in carrying out program and accountability assessments.
Ensure effective post contract grant management including collection and assessment of reports, follow up, communication with and monitoring grantees on the ground; and liaise with senior finance officer to ensure seamless grantee management and communication.
Manage, review and make recommendations to change as needed to ensure that grant processes are in line with VOICE needs and promote effective grant making.
Effectively coordinate closure of grants and exit from grant partnerships.
Compliance and Reporting
Process and monitor information on grant allocation in the administrative system.
Responsible for country level reporting on the Voice programme (grant portfolio reporting, data collection and learning, time writing).
Develop and prepare operational reports for grant management at national and global level.
Administer Voice policies and procedures in accordance with country and organisational guidelines.
Track Voice grant compliance and bring instances of non-compliance to the attention of the Country Director and Voice Coordination Team.
Support grants and preparation of reports, oversee audits and other Voice reporting as required.
Monitor regulations and their effect on grant making.
Inspire and Empower: Oxfam desires a person whose ideologies, passion, compassion and working styles, will inspire and empower other colleagues. You should be motivational, inspirational and empowering.
Thought leadership: Adopt a thought leadership attitude, stay up to date with the latest thinking, undertake research or analysis that brings new perspectives and insights.
Initiator: actively identify opportunities and initiates actions and processes to address both existing or impending challenges to avert delays, derailments, overlaps, duplication and redundancy of Oxfams programs.
Effective Communicator and relationship builder: You must be effective in both oral and written communications to Oxfam staff, partners, supporters and external stakeholders.
Systems thinker: you must understand how your actions, inactions, program work affects Oxfam as a confederation and partners. You must understand the interconnectedness of the work that Oxfam does and the broader change goals it seeks to achieve
This role has staff management responsibility over key staff the Linking Learning and Amplification Officer
She/he/they will work closely and report to the Head of Program on Management of the project and related resources in line with Country Office internal policies.
S/he/they will not have any budget holding responsibility but will be responsible for budget execution of all projects under their function.
You must have an Advanced Degree in a related field (MA level or similar)
Experience and Job Requirements
5 years experience with large scale grant management.
Excellent knowledge of feminist/ womens empowerment actors and issues in Uganda.
Knowledge of and affinity with social inclusion, marginalization, lobby & advocacy.
Knowledge of applicable country/ national regulations.
Excellent written and verbal English.
Administrative project management skills
Excellent ICT skills (Microsoft Office and database).
Excellent organizational and coordination skills.
Ability to perform complex tasks and to priorities multiple projects.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a multicultural environment .
Ability to communicate effectively, both orally and in writing.
Ability to make administrative/procedural decisions and judgments.
Ability to analyze budgetary line items for compliance with budget guidelines.
Knowledge of grant management (desired).
Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, womens rights, feminist principles and diversity for all aspects of development work.
Commitment to Oxfams safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Ability to demonstrate a high level of self-awareness, initiative, sound judgment, personal energy and flexibility;
Ability and willingness to travel and to work extra hours as necessary;
Equality: We believe everyone has the right to be treated fairly, and to have the same rights and opportunities.
Empowerment: We acknowledge and seek to expand peoples agency over their lives and the decisions that impact them.
Solidarity: We support people and collaborate across boundaries in working towards a just and sustainable world.
Inclusiveness: We embrace diversity and difference, and value the perspectives and contributions of all people and communities in their fight against poverty and injustice.
Accountability: We take responsibility for our action and inaction and hold ourselves accountable to the people we work with and for.
Courage: We speak truth to power and act with conviction on the justice of our causes.
Key Behavioral Competencies
(based on Oxfams Leadership Model)
Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
Humility We put we before me and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences.
Mutual Accountability We can explain our decisions and how we have taken them based on our organizational values. We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
Agility, Complexity, and Ambiguity We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Systems Thinking We view problems as parts of an overall system and in their relation to the whole system, rather than reacting to a specific part, outcome or event in isolation. We focus on cyclical rather than linear cause and effect. By consistently practicing systems thinking we are aware of and manage well unintended consequences of organizational decisions and actions.
Strategic Thinking and Judgment We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
Vision Setting We have the ability to identify and lead visionary initiatives that are beneficial for our organization and we set high-level direction through a visioning process that engages the organization and diverse external stakeholders.
Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support.
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